Sponsorship
Annual Conference
The Higher Education Web Professionals Association hosts its Annual Conference in the fall of each year, rotating to different cities and regions across the United States.
Vendor ProspectusHighEdWeb 2018 in Sacramento, California, took place over four days. The conference offered 60+ presentations, lightning talks, half-day intensive workshops, three focused development academies and welcomed about 700 web and digital communication professionals from around the world. About half of those attendees were first timers at HighEdWeb.
Thanks to sponsors like you, attendee costs were kept low while allowing experiences such as our special event at the California Railroad Museum, and keynotes by journalist and innovator Manoush Zomorodi and Sir Ken Robinson.
HighEdWeb 2019 (#heweb19) will bring together content marketers and developers, designers and managers, programmers and writers – along with other professionals from across the web and digital communication disciplines – this October 13-16 in Milwaukee, Wisconsin. With seven tracks of presentations, two outstanding keynotes, multiple workshops, and events out on the town, we know this will be another stellar HighEdWeb experience.
Institutions
HighEdWeb conferences are truly international events, attracting higher education professionals from institutions throughout the United States and beyond. Past attendees have hailed from Australia, Brazil, Canada, England, Germany, Italy, New Zealand, Saudi Arabia, Singapore, Spain, Sri Lanka and Sweden.
For a sample list of participating schools, contact sponsors@highedweb.org.
Our Attendees
Our attendees cover a wide range of positions in colleges and universities
- Account Executives
- Admissions Staff
- Application Developers
- Assistant Directors
- Business Analysts and Officers
- Chief Communications Officers
- Chief Information Officers
- Chief Marketing Officers
- Communications Specialists
- Content Strategists
- Digital Media Specialists
- Directors
- Editorial Directors
- Instructional Technologists
- IT staff
- Librarians
- Marketers
- Mobile Specialists
- Programmers
- Professors
- Social Media Managers
- Student Service Teams
- Systems and Networking
- Web Architects
- Web Designers
- Web and Database Developers
- Web Managers
- Web Writers
Sponsorship Levels
Platinum
$15,000 3 AvailableThis is the ultimate package to gain maximum exposure at the HighEdWeb Annual Conference. There are several unique Platinum Packages per year, and each includes a specific platinum benefit. All are available on a first-come, first-served basis.
Benefits
- One 45-minute presentation spot in the Annual Conference Sponsor Track
- Highest-priority selection of Sponsor Track presentation time slot
- Highest-priority exhibit location in HighEdWeb Sponsor Expo
- Exhibit floor booth space (20’ by 20’ – 8’ tall), with WiFi, table and first electric drop included
- Complimentary registration of three attendees to the Annual Conference, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
- Full-page ad** in Annual Conference print program
- Company logo and 75-word description** listed on Annual Conference website
- Company logo** posted in conference venue main hall during collective events
- One piece of promotional material*** included in attendee conference packets/bags
- Company or personality profile in LINK Online Journal with accompanying social media promotion
- List of Annual Conference attendees’ names, job titles and institutions delivered approximately two weeks before the conference
- One sponsored, post-conference email sent from HighEdWeb on sponsor’s behalf to all 2019 Annual Conference attendees**
- One priority, high-visibility sponsorship; choose one of the following (on a first-come, first-served basis):
Platinum Package Benefit (Sponsor to choose one from list)
Added Benefits
- Swag bag partner - sponsor name or logo placed as a co-branding opportunity on conference bags given to each attendee.
- Hotel key card partner - sponsor name or logo placed as a co-branding opportunity on conference key cards given to attendees staying in the conference’s primary hotel
- Lanyard partner - sponsor name or logo placed as a co-branding opportunity on conference lanyards given to each attendee
Gold
$10,000 8 AvailableThe Gold sponsorship is a top opportunity to get your brand noticed during the HighEdWeb Annual Conference.
Benefits
- One 45-minute spot to present in the Annual Conference Sponsor Track
- Priority selection of Sponsor Track presentation time slot
- High-priority exhibit location in HighEdWeb Sponsor Expo
- Exhibit floor booth (20’ by 10’ – 8’ tall) with WiFi, table and first electric drop included
- Complimentary registration of two attendees to the Annual Conference, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
- Half-page ad** in Annual Conference print program
- Company logo and 35-word description** listed on Annual Conference website
- Company logo** posted in Annual Conference venue main hall during collective events
- One piece of promotional material*** included in attendee conference packets/bags
- Company or personality profile in LINK Online Journal with accompanying social media promotion
- List of Annual Conference attendees’ names, job titles and institutions delivered approximately two weeks before the conference
- One sponsored email sent from HighEdWeb on sponsor’s behalf to all 2019 Annual Conference attendees**
Silver
$8,500 Unlimited AvailableA great way to get exposure and meet new potential clients.
Benefits
- Exhibit floor booth (20’ by 10’ – 8’ tall) with WiFi, table and first electric drop included
- Complimentary registration of two attendees to the Annual Conference, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
- Quarter page ad** in Annual Conference print program
- Company logo included on Annual Conference website
- Company logo** posted in conference venue main hall during collective events
- One piece of promotional material*** included in attendee conference packets/bags
- Company or personality profile in LINK Online Journal with accompanying social media promotion
- List of Annual Conference attendees’ names, job titles and institutions delivered approximately two weeks before the conference
Bronze
$6,000 Unlimited AvailableGet noticed and make connections at HighEdWeb Annual Conference.
Benefits
- Exhibit floor booth (10’ by 10’ – 8’ tall) with WiFi, table and first electric drop included
- Complimentary registration of one attendee to the Annual Conference, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
- One piece of promotional material*** included in attendee conference packets/bags
- Company logo included on Annual Conference website
- Company logo** posted in conference venue main hall during collective events
- List of Annual Conference attendees’ names, job titles and institutions delivered approximately two weeks before the Annual Conference
Academy Sponsorship
$6,000 Sold OutIntimate opportunity to interact with HighEdWeb Academy attendees. These attendees are future leaders in the HighEdWeb industry.
Benefits
- Opportunity to interact with Academy attendees at limited attendance events, including alumni reception
- Opportunity to play sponsor-produced video (up to three minutes long) before each Academy opening session (video to be submitted for HighEdWeb review two weeks prior to showing)
- Exhibit floor booth (10’ by 10’ – 8’ tall) at Annual Conference with WiFi, table and first electric drop included
- Complimentary registration of one attendee to the Annual Conference, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
- Company logo included on Academy websites
- One piece of promotional material*** included in Annual Conference attendee packets/bags
- List of Annual Conference attendees’ names, job titles and institutions delivered approximately two weeks before the conference
HighEdWeb Sponsor Expo Booth
$3,500 Unlimited AvailableA great introduction to HighEdWeb.
Benefits
- Exhibit floor booth (10’ by 10’ – 8’ tall) with WiFi, table and first electric drop included
- Complimentary registration of one attendee to the Annual Conference, which includes all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
Additional Opportunities
We are excited to offer these additional Annual Conference sponsorship opportunities, allowing you to choose your desired level of support and to get the very best value to meet your needs and budget. This packages can be added on to enhance your Standard package, or can act as stand-alone sponsorships in and of themselves.
We are excited to offer these additional Annual Conference sponsorship opportunities, allowing you to choose your desired level of support and to get the very best value to meet your needs and budget. This packages can be added on to enhance your Standard package, or can act as stand-alone sponsorships in and of themselves.
First-time Attendee Experience
$8,000
1 Available
Benefits
- Sole sponsorship of First-time Attendees Lounge at Welcome Event
- Opportunity for registered sponsor-attendees to welcome first-timers to the event
- Sponsor logo placard on tables*** and verbal acknowledgement of sponsor provided
- Opportunity to distribute promotional items at registration table for First-time Attendee Experience
- Opportunity to co-construct experience for guests
- Sponsorship noted in Annual Conference schedule
Close to half of our attendees each year are first-timers. Play host to these first-time attendees during the Annual Conference Welcome Event on Sunday night. You’ll work with HighEdWeb leadership to help create the perfect experience to welcome our new community members.
Visual Communication Partnership
$7,500
1 Available
Benefits
- Sponsorship noted in Annual Conference schedule
- Sponsorship noted with the use of name and/or logo in each video posted to the HighEdWeb member site
- Verbal acknowledgement provided during Annual Conference daily announcements
Make it possible for HighEdWeb to record, process, archive and make accessible the video recordings of our best-in-track/conference Red Stapler-winning and keynote presentations. Your support will be visible each time members view the recordings on the HighEdWeb membership site.
Accessibility Partnership
$5,000
1 Available
Benefits
- Sponsorship noted in Annual Conference schedule and on HighEdWeb site
- LINK Online Journal feature article, written by our staff, about your support of this important initiative for HighEdWeb
- Verbal acknowledgement provided during Annual Conference daily announcements
Each year, HighEdWeb responds to attendees’ needs for ASL and Braille translation, as well as other accessibility needs. Your support allows us to create a welcoming environment for all members of our community.
Meal Sponsorship
$5,000
6 Available
Benefits
- Sole sponsorship of selected Annual Conference breakfast or lunch (NOTE: meal selection available on a first-come, first-served basis)
- Sponsor logo placard on tables*** and verbal acknowledgement provided at selected sponsored meal
- Opportunity to distribute promotional items at each seat***
- Reserved table for sponsor attendees and guests (up to eight individuals) at the selected sponsored meal
- Sponsorship noted in Annual Conference schedule
Snack Sponsorship
$3,000
6 Available
Benefits
- Sole sponsorship of selected HighEdWeb snack break (NOTE: break selection available on a first-come, first-served basis)
- Sponsor logo placard on tables*** provided at selected sponsored break
- Opportunity to distribute special promotional items at selected sponsored break
- Verbal acknowledgement provided during Annual Conference daily announcements
Academies Alumni Reception Sponsorship
$2,000
1 Available
Benefits
- Opportunity to interact with Academy alumni from current and past years at invitation-only reception
- Company logo** included on Academy website
- Sponsor logo display*** and verbal acknowledgement provided at reception
Workshop Sponsorship
$500
6 Available
Benefits
- Sole sponsorship of a Sunday or Wednesday pre-conference workshop (available on a first-come, first-served basis)
- Company logo** included on Annual Conference website
- Sponsor logo display*** and verbal acknowledgement provided at selected sponsored workshop
Show-and-Tell Presentations
$2,500
14 Available
Benefits
- 20-minute presentation separate from Corporate Track presentation
- Chance to engage attendees in discussion about your product or service’s key differentiators
Up to 14 partners will have the opportunity to discuss their products or services with HighEdWeb attendees. This opportunity will allow you to focus on your company’s offerings in a small group setting. Show and tell our attendees why your offering is right for them!
Keynote Partner
$5,000
1 Available
Benefits
- One piece of promotional material*** (small button or card-sized item) to be placed for you at each attendee place setting during keynote presentation
- Acknowledgement of sponsorship in conference program’s keynote description and on Annual Conference website
In the past, HighEdWeb has welcomed stars and geniuses. Each year, our keynotes inspire attendees to go out and continue to improve the state of the web in higher education. Your support can help us with expenses for these speakers.
Welcome Event Partner
$5,000
1 Available
Benefits
- Prominent display of sponsor-provided banner** at Welcome Event venue
- Opportunity to have registered-attendee sponsor representative to act as greeter at entrance to Welcome Event
- One piece of promotional material*** (small button or card-sized item) to be distributed at Big Social Event
- Acknowledgement of sponsorship in conference program’s event description and on Annual Conference website
The Sunday night Welcome Event is always a homecoming for our repeat attendees and a hearty welcome to the family for our new attendees. Your support will help us bring the community together and kick off the year’s conference experience.
Big Social Event Partner
$5,000
1 Available
Benefits
- Prominent display of sponsor banner** at event venue (sponsor to provide banner)
- Opportunity to have registered-attendee sponsor representative to act as greeter at entrance to Big Social Event
- One piece of promotional material*** (small button or card-sized item) to be distributed at Big Social Event
- Acknowledgement of sponsorship in conference program’s event description and on Annual Conference website
The Tuesday night Big Social Event allows HighEdWeb to celebrate a successful conference and send attendees back to their colleges and universities with a bang. Your support helps us provide exceptional activities and programming for this event.
Transportation Partner
$2,500
1 Available
Benefits
- Prominent display of sponsor signage** at bus pick-up and drop-off points (sponsor to provide signage)
- Opportunity to have registered-attendee sponsor representative to act as greeter at the event location drop-off point
- Acknowledgement of sponsorship in conference program’s event description and on Annual Conference website
When you become our Annual Conference transportation partner, you help ensure our attendees will travel safely to our after-hours events, the HighEdWeb Welcome Reception and/or the Big Social Event.
Custom Sponsorship Opportunities
You may also choose to maximize your visibility through more customized, sponsorship of the HighEdWeb organization. These opportunities are delivered on an individual basis; contact sponsors@highedweb.org for more information.
Sponsor HighEdWeb 2019Note: HighEdWeb maintains a policy of not sharing contact information (e.g. phone numbers, email addresses) for its attendees.
* If you choose to add additional attendees, each registration will be offered at the HighEdWeb early-bird discount price.
** Content, including artwork/logo, to be provided in approved format by sponsor; content must be received and email will be sent no later than three months post-event.
*** Promotional piece will be print collateral, may not exceed 8.5” x 11”, and will be provided by sponsor prior to the conference.
**** Sponsor logo and acknowledgement to be co-branded with HighEdWeb according to the association’s brand standards.